Grant Application
The Foundation will consider grants at any time during the club fiscal year. In order to be considered a grant request must specifically and directly benefit the Columbus East Side Community served by the Whitehall/Bexley Rotary Club. That geographic area is enclosed by Alum Creek on the west; Fifth Avenue on the North; I-270 on the East and Refugee Road on the South. Applications which do not directly serve this area and persons therein will not be considered.The Whitehall/Bexley Rotary Club
All required information must be provided. Incomplete applications will not be acted upon.
If the applicant is not a government entity, the application form must be accompanied by a letter of authorization from the applying organization indicating board or governing body action, signed by a corporate officer, and the required documentation of their current tax exempt status (IRS Letter & 990). No Rotary club member, or their family members, or a Rotary club itself can be a recipient of a grant.
Guidelines
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The Board of Directors of the Whitehall/Bexley Rotary Club will review carefully all grant requests to ensure that they fulfill goals of the Whitehall/Bexley Rotary Club and the guidelines of Rotary International.
The Club Board of Directors will forward board approved grant requests to the Club Foundation Board. The requests may be submitted in suggested priority order if the Club Board so desires. Requests not approved by the Club Board will not be forwarded to the Foundation.
The Foundation Board will consider all grant requests received and will determine if the requests support the goals and standards of Rotary International and the Foundation. After considering the funds available for distribution, the Foundation Board will make grants on the basis of which requests best serve the widest spectrum of our local East side community and the broadest range of need on a fair and equitable basis. Applications which relate most closely to the current focuses of Rotary International, such as those aimed at literacy, hunger, environment, and disability may be given precedence.
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The Whitehall/Bexley Rotary Foundation may make grants to individuals or organizations. If the applicant is an organization, then they must be either an official public government body, such as a city or public-school system or they must be a not-for-profit organization under Ohio law, which has also received tax exempt status from the US Federal Internal Revenue Service.
Evidence of such status which must be included with the application is a copy of the IRS designation letter and their submitted IRS Form 990 for the most recent Federal Tax Year.
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The Foundation is not obligated to approve any grant application. There is no minimum or maximum number of grants that will be issued.
Requirements
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Priority will be given to applications that meet unmet needs, target underserved populations or help solve identified problem issues specifically within our East side club geographic territory. Priority will also be given to applications pertaining to one or more of the club community service emphasis areas, specifically; hunger, literacy, environment and disability. The application must contain an item break down of costs and how the grant will contribute to those costs. If other donors are also contributing, then the percentage of the total cost which will be met by this grant must be provided. Price quotes must be provided on vendor stationary where applicable.
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The applicant must provide public recognition of the Whitehall/Bexley Rotary Club for their contribution. A description of all press releases, brochures, announcements, signage, social media or other publicity must be included with the application with a clear identification of how the Whitehall/Bexley Rotary Club will be recognized in that publicity. Applications submitted without this information will not be considered.
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Grantees are required to submit a follow-up report to the club within 30 days of the completion of the grant project or activity. This report must include activities, participants, dates and times and an overall evaluation of the success of the project. Copies of receipts showing how the grant money was spent must be provided with this report.
NOTE: If an applicant does not provide required follow-up reports, they will not be considered for future grants.
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ROTARY INTERNATIONAL FOUNDATION CODE OF POLICIES
SOURCE: ROTARY INTERNATIONAL 7.030. Conflict of Interest Policy for Program Participants
All individuals involved in a program grant and/or award shall conduct their activities in a way that avoids any actual or perceived conflict of interest. A conflict of interest is a relationship among individuals through which an individual involved in a program grant or award causes benefit, or could be perceived to cause benefit, for such individual or such individual’s family, personal acquaintances, business colleagues, business interests, or an organization in which such individual is a trustee, director, or officer. The application of this conflict of interest policy shall not be limited to these circumstances.
A W A R D R E C I P I E N T E L I G I B I L I T Y
Ineligible Persons, as defined below, shall not be candidates or final award recipients or beneficiaries of any Rotary Foundation program, except for Volunteer Service Grants, Rotary Grants for University Teachers, and Group Study Exchange team leaders.
Ineligible Persons shall include Rotarians; honorary Rotarians; employees of clubs, districts, or other Rotary Entities (as defined in the Rotary Code of Policies) or of Rotary International; spouses, lineal descendants (children or grandchildren by blood, legal adoption, or marriage without adoption), spouses of lineal descendants, or ancestors (parents or grandparents by blood) or persons in the foregoing categories; or employees of agencies, organizations, or institutions partnering with the Rotary Foundation or Rotary International; and any other individual identified in Section 9.3 of the Rotary Foundation bylaws.
Former Rotarians and honorary Rotarians shall continue to be Ineligible Persons for a period of 36 months after termination of their club membership. Persons who were Ineligible Persons based on their familial relationship to a former Rotarian or honorary Rotarian shall continue to be Ineligible Persons for a period of 36 months after termination of their family member’s membership (see The Rotary Foundation bylaws section 9.3).
Rotary International Bylaws Section 9.3 — Grant Policy, The following persons are ineligible for any award or grand from the Foundation:
(a) a Rotarian, with the specific exemption of all volunteer services as identified by the trustees; (b) an employee of a club, district or any other Rotary entity, or of Rotary International, and; (c) a spouse, a lineal descendant (child or grandchild by blood and any legally adopted child), a spouse or a lineal descendant, or an ancestor (parent or grandparent by blood of any person in categories (a) or (b)